Looking for Administrative Assistant

Неприбуткова організація United Help Ukraine шукає людину на позицію Office Admin Assistant.
Основні вимоги: вільне володіння англійською і українською мовами, робота в офісі (Фейрфакс, Вірджинія) 3-4 дні на тиждень, висока ініциативність та рівень самоорганізаціі.


RESPONSIBILITIES

Responsibilities will include, but are not limited to:

• Performing administrative duties including drafting communications, managing mailings, customer service, preparing reports, and maintaining appropriate filing systems

• Performing office management duties including welcoming visitors to the office, ordering supplies, troubleshooting technology problems, and coordinating with outside vendors for services/repairs

• Providing administrative support to the UHU team

• Coordinating meeting planning such as scheduling; distributing meeting invites to appropriate parties and ensuring meeting details are handled appropriately

• Managing phones by answering phones to determine appropriate action

• Making travel arrangements as needed

• Assisting with and/or coordinating events for fundraising purposes including obtaining location, prepping materials, communication, and other related tasks

• Interacting with a variety of internal and external individuals via e-mail, phone, and in-person

• Interacting with and providing support to the board of directors, including meeting scheduling and distribution of board materials

• Overseeing the onboarding process of new members

QUALIFICATIONS

UHU is seeking candidates with the following qualifications:

• A minimum of 5 years of experience working in a corporate or nonprofit work environment in an administrative position (complementary education is preferred)

• Must be fluent in English and Ukrainian

• Excellent verbal and written communication skills

• Experience reviewing written text for typographical consistency, grammar, and spelling

• Excellent organizational skills and attention to detail

• Ability to manage multiple tasks, projects, and priorities effectively and professionally

• Proficiency with Microsoft Office Suite or related software

• Skills in general computer use such as a computer’s operating system, using software and hardware, typing, sending, and receiving email and searching the internet

• Ability to order and maintain documents according to a predetermined system

• Experience practicing professional courtesy on the phone

• Skill entering data into a database or computer software

• Ability to work occasional evening and/or weekend hours

• Ability to work from the UHU offices a minimum of 4 days per week

Резюме надсилати на valeriya.chunikhin@unitedhelpukraine.org.
Дякую за увагу!